Availability by vehicle
Ready, reserved, rented, due back, cleaning, maintenance, and unavailable statuses live on one board. No more calling around to see what is open.
Features
Rental counter work, tied to each vehicle.
FleetLoop keeps the daily rental details in one record: availability, renter signatures, vehicle photos, deposits, payments, and utilization.
Counter workflow
Layer 1 - Counter workflow
What your staff uses at pickup and return.
The front-desk work that decides whether the day stays organized.
Rental agreement
Build the rental contract from the reservation, rates, renter details, and vehicle. Your renter signs on their phone before pickup.
Pickup checklist
Driver license, insurance, fuel level, mileage, key count, and staff notes stay with the rental record instead of a paper jacket.
Return checklist
Close the return with mileage, fuel, photos, fees, and a final signature. A clean return can trigger deposit release.
Damage and deposits
Layer 2 - Damage and deposits
Fewer arguments after the car comes back.
The records that protect the shop when a renter comes back angry about a charge.
Walkaround photos
Pickup and return photos attach to the rental, with notes and timestamps. The before and after record is easy to find.
Signed condition record
The renter signs the vehicle condition at pickup and return. Damage walkaround photos and signatures go with the rental.
Deposit holds
Record the deposit amount, hold status, release status, and reason for any deduction. The counter can answer deposit calls without searching.
Dispute packet
When a renter says a scratch was already there, the contract, photos, mileage, fuel, charges, and signatures are in one place.
Business visibility
Layer 3 - Business visibility
See the fleet like an owner.
The owner view: which cars make money, which sit, and where cash is held up.
Utilization by car
Track rented days, idle days, daily rate, and revenue by vehicle. Sort the fleet by what earns instead of what feels busy.
Idle vehicle alerts
Spot cars that are sitting, late from cleaning, or blocked by maintenance. The board makes stalled inventory visible.
Payments and fees
Track rental charges, extras, late fees, damage fees, and deposit deductions without rebuilding the story from receipts.
Customer messages
Send pickup, return, balance, and deposit updates from the rental record so staff do not rewrite the same text all day.
Put the rental record where your staff can use it.
Start with availability, contracts, and damage records. Add deposit and utilization reporting as the shop grows.